Microsoft publisher 2013 step by step pdf free free –
– Microsoft publisher 2013 step by step pdf free free
Microsoft Publisher is читать полностью powerful tool that can help you create professional looking flyers, brochures, and other forms of print publications. It is much more versatile than using Word or Microsoft publisher 2013 step by step pdf free free to create jicrosoft types microsoft publisher 2013 step by step pdf free free documentations, and a number of ready-made templates can be found online to help you get stepp with your project.
This booklet is the companion document to the Publisher Getting Started workshop. The booklet will give users an introduction to the Publisher interface, and show you how to get started with creating a simple newsletter flyer.
Course material stpe download for free on Microsoft Office Publisher category Office. This course is intended for a strictly personal use, the file is of format pdf level Beginnerthe size of this file is 1.
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Introduction Microsoft Publisher is a powerful tool that can help you create professional looking flyers, brochures, and other forms of print publications. Learning Objectives After ссылка the instructions in страница booklet, you will be able to: Understand the Publisher layout Create a new publication from scratch or from a template Insert and adjust text boxes, pubkisher, shapes, and tables Understand the scratch area Create master pages and update business information Review the publication, save, and print.
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[PDF] Microsoft Office Publisher free tutorial for Beginners.
Microsoft Visual C Step By Step Step By Step Developer Jan 06, Posted By Zane Grey Library TEXT ID Cea Online PDF Ebook Epub Library Microsoft Visual C Step By Step 9th Edition Developer Reference 9th Edition By John Sharp Series Developer Reference Paperback Pages Publisher Microsoft Press 9 Edition Apr 2th, Microsoft. Aug 17, · Close icon. A line drawing of an X. Internet Archive logo. A line drawing of the Internet Archive headquarters building façade. Activity Indicator. A rotating activity indicator with three dots in the middle. remove-circle. Microsoft Publisher. Class learning objectives. By the end of class students should be able to perform the following tasks: 1. Publisher Basics • Useful Definitions • Open Publisher • Create New Publications 2. Projects: • Create a Calendar 3. Save Your Publication 4. Print Your Publication 5. Create Other Publications (if time allows).
Microsoft publisher 2013 step by step pdf free free. Microsoft Office Publisher 2013 in pdf
You will be enforced to say great, wow etc word after using it. From your Office 13, you may share your document with almost every device. The smart way to learn Microsoft Office Professional one step at a time! This site is like a library, Use search box in the widget to get ebook that you want. Download Microsoft Office Professional Step by Step — pdf — zeke23 torrent or any other torrent from Textbooks category. Torrent Contents. Microsoft Office Professional Step by Step- The smart way to learn Microsoft Office Professional —one step at a time!
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Drag the cropping handles to position the crop marks where you want them. To delete the cropped area of an image or minimize the file size of an inserted image, page 51 1. Then on the Picture toolbar, click the Compress Pictures button. In the Compress Pictures dialog box, set the compression options, target output, and scope. Then click Compress.
If Publisher prompts you to do so, click Yes to apply picture optimization. On the detachable AutoShapes toolbar, point to the shape category you want, and then click the shape you want to insert.
Drag the pointer across the page to draw a shape of the size you want. To format shapes, page 54 1. Double-click the shape, and on the Colors and Lines tab of the Format AutoShape dialog box, change the Color setting under Fill to what you want, and change any other settings you want. On the Objects toolbar, click the button of the shape you want such as the Oval button , hold down the G key, and drag to create a shape. Double-click the line not its handle , and under Line on the Colors and Lines tab of the Format AutoShape dialog box, change the Color and Weight to what you want.
To connect shapes, and then format the connection line, page 55 1. On the detachable AutoShapes toolbar, point to Connectors, and then click the type of connector you want. To group shapes or design elements, page 56 Select the items you want to group by holding down the G key as you click each one in turn.
Then on the Arrange menu, click Group. To ungroup shapes or design elements, page 56 Click the grouped object, and then click the Ungroup Objects button that appears. To insert a ready-made element from the Design Gallery into a publication, page 58 1. In the left pane of the Design Gallery, click the category you want, and in the right pane, click the object you want. Then click Insert Object. In the Publication Types list, click Invitation Cards. Under Customize in the right pane, select the Color scheme, Font scheme, and Business information.
Under Options, select the Page size and Layout if these options are available for the selected card design. To create a postcard, page 78 1. In the Publication Types list, click Postcards. Under Options, select the Page size and Side 2 information. To merge a publication with a data source, page 79 1. With the Use an existing list option selected under Create recipient list, click Next: Create or connect to a recipient list at the bottom of the task pane. In the Select Data Source dialog box, navigate to the recipient list you want, and double-click it.
In the Select Table dialog box, select the data you want, and then click OK. In the Mail Merge Recipients dialog box, change any settings you want or use the default settings, and then click OK. At the bottom of the Mail Merge task pane, click Next: Create merged publication.
In the task pane, click Merge to a new publication. Then on the page sorter, click each page in turn to see the results. To create a calendar, page 88 1. In the Publication Types list, click Calendars. Under Options, select the Page size and Timeframe. If you want to create a calendar for other than the current time period, click Set Calendar Dates, choose the time period, and then click OK.
If the Include schedule of events option is available and you want to create a smaller calendar that includes a text area for events or other information, select that check box. Click Create. To replace an image, page 89 1. Right-click the existing picture, point to Change Picture, and then click From File. In the Insert Picture dialog box, browse to and select the picture you want, and then click Insert.
To switch between task panes, page 91 On the task pane title bar, click the Other Task Panes button, and then click the task pane you want to display. To apply a background to a publication, page 91 In the Background task pane, select the background color and gradient you want. Start your default Internet browser, and go to office. On the installation page, click Continue. After the installation completes, navigate to the publication you want to submit to a printer, and then double-click it.
To create a CD or file package containing all the files necessary to submit a publication to a professional printer, page 94 1.
In the Print Options dialog box, apply any settings necessary, and then click OK. At the bottom of the task pane, click Save. If your computer does not have a CD burner, select the Other Location option instead, and then browse to the folder in which you want to store the package.
When the wizard announces that your publication is successfully packed, clear the Print a composite proof check box, and then click OK. In the Publication Types list, click Envelopes. Under Options, select the Page size and whether to include a logo image. If necessary, enlarge the gallery window by dragging its border so you can see the logos in the center pane.
In the center pane, click the style of logo you want to create, set any other options necessary, and then click Insert Object. Drag the logo to the area of the publication you want. On the Arrange menu, click Ungroup, and then click a blank area of the publication to release the selection and enable editing of the individual logo elements. Make any edits and add any images you want to the logo.
Then select the elements in the logo hold down the G key as you click each one , and group them. To add an object to the Content Library, page 1. Right-click the object, and then click Add to Content Library. In the Categories list, select the check box of any category you want to assign the object to. To change the grid proportions, page 1. To align objects, page Select the object or objects you want to align with each other or relative to the margin guides.
Then on the Arrange menu, point to Align or distribute, and click the alignment or distribution option you want. To change the stacking order of an object, page Select the object you want to change the position of. Then on the Arrange menu, point to Order, and click the change of position you want.
To create a text watermark, page 1. Insert a text box, size it to span the page, and then rotate it to the angle you want. In the Fill Effects dialog box, set the Base color to the color you want.
To create a graphic watermark, page Insert and size the graphic as usual. Then on the Picture toolbar, click the Color button, and in the list, click Washout. To link text boxes to flow text from one to the other, page 1. Move the pointer over an empty text box, and when the pointer changes to a pouring pitcher, click the mouse button. To unlink text boxes, page Select the text box that has the forward link you want to remove.
To change the text wrapping style of a photograph, page 1. Click the photograph, and then on the Picture toolbar, click the Format Picture button. To automatically size text to fit the text box in which it appears, page Select the text box. On the Insert menu, click Page. In the Insert Newsletter Page dialog box, in the Available page types list or in the Left-hand page and Right-hand page lists, click the page type you want to insert.
Then in the Insert Newsletter Page dialog box, click More. In the Insert Page dialog box, select the number of pages to insert, the insertion location, and the page content. To apply or reapply a font theme to an existing publication, page Display the Font Schemes section of the Format Publication task pane. Then in the Apply a font scheme list, click the font scheme you want.
To move pages in a newsletter, page To move a two-page spread, in Two-Page Spread view, on the page sorter, drag either page to the new location. To move one page, turn off Two-Page Spread view.
Then on the page sorter, drag the page to the new location. To insert or remove Continued notices, page 1. Select the text box. On the Format menu, click Text Box. To format text in columns, page Click the Columns button. Then in the Columns dialog box, set the number of columns you want, and click OK. To delete a page from a newsletter, page On the page sorter, right-click the page button of the page you want to delete, and click Delete Page.
To create a publication from a Microsoft Office Online template, page 1. In the Publication Types list, click the publication type you want to search for. Select a template you like, and then click Create. To check the spelling of a publication, page 1. On the Tools menu, point to Spelling, and then click Spelling. In the Check Spelling dialog box, correct any errors that appear, by accepting the suggestion or entering any replacement text you want in the Change to box. Then click Change to effect the replacement and move to the next detected error.
In the Microsoft Office Publisher dialog box that appears when the spelling check is complete, click OK. In the Publication Types list, click E-mail. To select a group of objects, page On the Objects toolbar, click the Select Objects button. Then drag a box to encompass the objects you want to select. To send a publication as an e-mail message, page 1. Address and send the message. To merge an e-mail message with a data source, page 1. Open the e-mail publication.
Creating or connecting to the recipient list b. Preparing the publication c. Sending the merged publication To add a publication as a top-level page to a Web site, page 1. Open the publication in Publisher. On the File menu, click Publish to the Web. Open the site in Publisher.
Click anywhere on the navigation bar, and then click the Navigation Bar Options button that appears. In the Text to display box, enter the text you want to appear on the navigation link. When the navigation links appear in the order you want, click OK in the Navigation Bar Properties dialog box.
To create a Web site based on a template, page 1. In the Publication Types list, click Web Sites. Under Options, select the Navigation bar location. To customize the navigation bar links, page 1. To configure a command button on a form, page 1.
Right-click the button, and then click Format Form Properties. In the Command Button Properties dialog box, accept or change the button text. Then click Form Properties. In the Form Properties dialog box, select the data retrieval method and the information appropriate to that method. Then click OK in each of the two open dialog boxes. Save and close publications. Open and view publications. Store personal and company information. Print publications. When you use a computer or typewriter to create text documents, you are word processing.
When you use a specialized computer program to create professional-quality documents that combine text and other visual elements in non-linear arrangements, you are desktop publishing. Even novice users will be able to work productively in Publisher after only a brief introduction. You will save a publication, open an existing publication, and display different views of it.
You will then store standard contact information in Publisher for later use. Finally, you will preview and print a publication. See Also Do you need only a quick refresher on the topics in this chapter? See the Quick Reference entries on pages xxvii—xli. Important What you see on your screen might not match the graphics in this book exactly. The Windows taskbar is hidden to increase the space available for the program window.
Starting New Publications 3 The Getting Started window provides several options for starting a new publication, such as the following: If you need help designing the publication layout, you can base the publication on one of the design templates that comes with Publisher.
If none of these templates meets your needs, you can download a sample publication from Microsoft Office Online and then customize it. You can also base publications on your own custom templates.
If you have an existing publication that is close enough in content and design to be a good starting point, you can save a copy of that publication as the starting point for the new one.
If you want to manually design the publication, you can create a new blank publication and specify the page size you want. Even people with intermediate and advanced Publisher skills can save time by capitalizing on the work someone else has already done. In the Getting Started window, you can choose a publication type, preview thumbnails of the available designs of that type, and experiment with different color schemes and font schemes. You can type a keyword in the Search For Templates box at the top of the Getting Started window and then click the Search button the green arrow to the right of the search location list to display thumbnails of templates to which that keyword has been assigned.
You customize the publication with your own information, typing text and placing graphics and other elements in the placeholders provided. Importing a Word Document To import the text of a Word document into a publication, you click Import Word Documents in the Publication Types list and then choose a document design, page size, and column layout.
If you prefer, you can forego the design and choose only a generic page size or a paper format such as those available from Avery. Publisher converts the document and inserts it into a new publication, adding as many pages as necessary to hold the complete document. You can then add a title and replace any other placeholders that are part of the design, or you can add new elements to suit the purpose of the publication.
In this exercise, you will create a publication based on a ready-made template that comes with Publisher. You will also import a Word document. USE the Importing document. Start The Getting Started window opens. Tip If you are already working on a publication, you can display the Getting Started window by clicking New on the File menu but not by clicking the New button on the Standard toolbar.
Thumbnails of the available publication templates appear in category order. The right pane displays a larger thumbnail of the selected template, and any available customization options. In the category list at the top of the center pane, click Classic Designs.
The pane scrolls to display thumbnails of the ready-made classic designs for onepage announcements or cover pages. Scroll the center pane to see the available designs, and then under Classic Designs, click the Pixel thumbnail.
A larger thumbnail and the customization options that you can set before you create the publication appear in the right pane. In the right pane, under Options, click the Layout arrow to the right of the Large picture at top setting , and then in the list, click Large picture in the middle. All the thumbnails change to show this layout option. In the lower-right corner of the window, click Create. A publication based on the selected template opens in a new Publisher program window.
Tip You can create a simple publication directly from a Word document. On the Standard toolbar, click the Open button. Starting New Publications Menu bar Objects toolbar Standard toolbar 7 Formatting toolbar Page sorter The Publisher program window displays all the tools you need to customize the publication.
You carry out most tasks by clicking commands on menus or buttons on toolbars. Common tasks you might want to perform for the current publication are gathered in one convenient place in the Format Publication task pane to the left of the publication workspace. Publisher opens the Change Template window, which looks very similar to the Getting Started window. You can apply a different Quick Publication template to the open publication, or you can switch to an entirely different type of publication.
In the center pane, click Layers, and then click OK. Minimize the Publication1 window to redisplay the Publication Types list in the original Getting Started window. Tip If the Getting Started window is closed, you can click New on the File menu of the Publication1 window to open it in a separate program window. Then in the center pane, under Classic Designs, click Capsules. Under Options in the right pane, click the Columns arrow, and then click 2.
All the thumbnails change to show a two-column layout. Select the Include title page check box, and then click Create. Publisher opens the Import Word Document dialog box so that you can designate the document whose text you want to use. If your computer is running Windows XP, navigational dialog boxes such as this one will look and work differently.
Publisher creates a new publication based on the Capsules template that contains the text of the Importing document. On the page sorter at the bottom of the program window, click the page 2 button.
Publisher has inserted the contents of the imported Word document in two columns on the second page. Even if you will never use a particular publication again, you might want to save it so that you can use it later as the basis for a similar publication. Either action opens the Save As dialog box, where you can assign a name and choose a storage location. In Publisher, the dialog boxes that allow you to navigate to a particular storage location, such as the Save As and Open dialog boxes, are linked.
Subsequently, it displays the contents of whatever folder you last used. You use standard Windows techniques to navigate to or create other folders. The new version of the publication then overwrites the previous version.
Tip By default, Publisher saves the publication you are working on every 10 minutes, in case the program stops responding or your computer shuts down unexpectedly. To adjust the time interval between saves, click Options on the Tools menu in an open publication, click the Save tab, and change the Save AutoRecover setting to the interval you want. Saving and Closing Publications 11 Saving a Different Version of the Same Publication If you want to keep both a new version of a publication and the original version, click Save As on the File menu and save a new version with a different name in the same location or with the same name in a different location.
When you save a new version of a publication in this way, the new version is active in Publisher, and the original version is not. Publisher saves a separate copy of the publication in the same folder. Closing a Publication If more than one publication is open, you can close the active publication by clicking the Close button at the right end of the title bar.
If only one publication is open, clicking the Close button closes the publication and also quits Publisher. If you want to close the publication but leave Publisher open, you must click Close on the File menu. Publisher then displays the Getting Started window so that you can choose another publication to work on. You can simply click Exit on the File menu. In this exercise, you will save a new publication in a new folder.
Then you will save the same publication with the same name in a different folder. USE the publications you created in the previous exercise. Display the two-page publication based on the Importing document. On the Standard toolbar, click the Save button. Save The Save As dialog box opens. You can now easily navigate to different locations, change the folder view, and create new folders. If the contents of your GettingStarted folder are not displayed, click Documents in the Favorite Links list.
Replace the suggested name in the File name box with SeriesProposal, and then click Save. For example, the extension. Notice that SeriesProposal now appears in the publication title bar.
Type My Publications as the name of the new folder, and then press F. My Publications is now the current folder in the Save As dialog box. You now have two versions of the document saved with the same name but in different folders. On the menu bar, click the Window menu. At the bottom of the menu is a list of the currently open publications. Click Publication1 in the list to display the one-page publication you created earlier in this chapter.
Click the Close button at the right end of the Publisher program window title bar Close to close the publication without saving it. Troubleshooting If Publisher asks whether you want to save changes when you close the publication, click No.
To save a publication as a template: 1. In the File name box of the Save As dialog box, type a name for the template. Publisher displays your default Templates folder. Important For a template to be available from the My Templates page, it must be stored in the default Templates folder.
In the My Templates window, you can change the category of a template or delete it by pointing to the template, clicking the arrow that appears, and then clicking the command. To create a new publication based on the custom template: 1. The My Templates page displays templates stored in the default Templates folder, organized by category. In the center pane, click the template you want, and then click Create Create.. Publisher opens a new publication based on your custom template.
The simplest way to change a custom template after you save it is to create a publication based on the template, make the changes, and then save the revised publication as a template with the original template name, overwriting the old one.
Opening and Viewing Publications 15 Opening and Viewing Publications How you open an existing publication depends on what you are doing in Publisher at the time.
If the publication you want to work with is not listed in the Recent Publications pane, you can click From File at the top of the pane to display the Open Publication dialog box.
If you are working on one publication and want to open another, you can click the Open button on the Standard toolbar or click Open on the File menu to display the Open Publication dialog box. To see the contents of a different folder, you use standard Windows techniques. You can make changes to a read-only publication, but you will have to save the edited publication with a different name or in a different location.
If you intend to distribute a publication electronically—for example, via e-mail or through a Web site—you can open the publication in your default Web browser by clicking the Open arrow and then clicking Open In Browser. If a page of a publication is bigger than the window, you can bring hidden parts into view by changing the zoom level or scrolling the page, in much the same way that you do in other Windows programs.
So you need to know how to zoom in for a closer look at a particular element and then zoom out again to get an overview of the entire page. With Publisher, you can zoom in and out in several ways, such as the following: To zoom in and out by set increments, you can click the Zoom In and Zoom Out buttons on the Standard toolbar.
To zoom to a non-standard percentage, you can click the current entry in the Zoom box and type the percentage you want. Opening and Viewing Publications 17 In this exercise, you will open an existing publication, move from page to page, and then change the zoom level to suit your needs.
USE the Opening publication. The Open Publication dialog box opens, showing the contents of the folder you used for your last open or save action. If the contents of the GettingStarted folder are not displayed, click Documents in the Favorite Links list. Double-click the Opening publication to open it. At the right end of the Format Publication task pane title bar, click the Close button Close to close the task pane.
Move the mouse pointer over the elements of the cover page of the publication, pausing on each until a ScreenTip identifying the element type appears. ScreenTip In a publication that has many elements, you can use these ScreenTips to identify the part you want to work with. On the page sorter at the bottom of the window, click the page 2 button.
Publisher displays pages 2 and 3 of the publication. On the View menu, click Two-Page Spread to turn off the command and display only the selected page. Tip When people read a printed publication, they see a spread consisting of facing left and right pages. While you work on a publication that has more than two pages, you might want to view it in Two-Page Spread view to ensure that elements on the left and right pages are balanced.
On the page sorter, click the page 5 button to display the penultimate page of the publication. However, those key combinations will take you to the beginning or end of the text in the active frame.
Click the image in the center of the page, click the Zoom arrow on the Standard Zoom toolbar, and then click Selected Objects. Opening and Viewing Publications 19 Troubleshooting Selected Objects appears in the Zoom list only when an object is selected. Click the Zoom arrow, and then click Whole Page.
Publisher restores the view to the original Zoom percentage. Multiple Open Publications Publisher displays each publication you open in its own program window.
If you want to view all the open publications at the same time, you can click either Arrange All or Cascade on the Window menu: The Arrange All command divides your screen space vertically and horizontally as necessary to display a tiled view of all the publication windows.
This view is ideal for comparing two publications or for moving or copying elements from one publication to another.
The Cascade command layers the publication windows so that all of their title bars are visible but you can see only the publication at the top of the stack. You can bring a different publication to the top of the stack by clicking its title bar. Instead of having to enter this information for each new publication, you enter it only once, in an information set. Then whenever a new publication includes an item from the information set, Publisher automatically pulls it from the stored record and plugs it in.
Similarly, to update personal or company information throughout the publication, you need only update it once, in the information set. In this exercise, you will create two information sets and apply them to a publication. USE the Logo publication. Publisher creates a business card containing placeholders for standard information.
On the Edit menu, click Business Information. Storing Personal and Company Information 21 Troubleshooting This dialog box appears only if you have not previously created an information set. If you already have an existing information set, the Business Information dialog box appears. Fill in the information in all the boxes other than the Logo box. Below the Logo box, click Change. The Insert Picture dialog box opens. You navigate in this dialog box the same way you do in the Save As or Open dialog box.
The selected logo appears in the Logo preview area. In the Business Information set name box at the bottom of the dialog box, replace Custom 1 with a name that represents the information you just entered, and then click Save.
For example, you might enter Company or Personal. In the Business Information dialog box, review the information you just entered, and then click Update Publication. At the right end of the Format Publication task pane title bar, click the arrow, and then in the task pane list, click Business Information.
At the bottom of the task pane, click Change Business Information to display the Business Information dialog box. Tip From the Business Information dialog box, you can create, edit, or delete information sets. Click New, and then in the Create New Business Information Set dialog box, enter a different set of information, again deleting any elements that are not relevant. For example, if you previously entered your company information, you might want to enter personal information this time.
In the Business Information set name box, type an appropriate name, and then click Save. Close the dialog box without updating the business card publication, and then close the Business Information task pane. In the Business Information dialog box, click the arrow to the right of the box containing the name of the information set applied to the publication, click the name of the second set you created, and then click Update Publication.
CLOSE the publication without saving your changes. Tip After you insert an item into a publication from the information set, you can add to it or delete parts of it without affecting the way it is stored in the information set. Similarly, if an item such as a tagline or motto is not included in the information set, you can replace the corresponding placeholder in a publication with text without affecting the saved information set.
To use a different printer or change the print settings, click Print on the File menu to open the Print dialog box. You can then specify which printer to use, what to print, and how many copies, and you can make other changes to the print settings. Previewing a Publication Before you print a publication, you will almost always want to check how it will look on paper by previewing it.
Previewing is essential for multi-page publications but is helpful even for one-page publications. In this view, Publisher shows exactly how each page of the publication will look when printed and displays a Print Preview toolbar to provide tools for checking each page.
Tip Tools are unavailable on this toolbar if they are not relevant to your printer. To output composite CMYK or separations, your printer and printer driver must both be set to support PostScript language level 2 or later. You can also change the resolution and halftone screen settings.
On the Graphics And Fonts tab, you can allow or prevent font substitution, set the resolution or turn off the printing of pictures, and set downsampling rates for pictures and line art. On the Printer Setup Wizard tab, you can set up the paper orientation for manually feeding pages that you want to print on both sides, as well as the orientation for feeding envelopes.
When you want to print only a few copies of a publication, using your own printer is quick and easy. If you need many copies, you will often save time and money by going to a copy shop or commercial printer. USE the Printing publication. OPEN the Printing publication. On the Standard toolbar, click the Print Preview button. On the Print Preview toolbar, click the Multiple Pages button, and then in the grid, click the second thumbnail in the top row.
Printing Publications 3. On the Print Preview toolbar, click the Page Down button. Page Down The next two pages appear. Move the pointer over page 3, and when the pointer changes to a magnifying glass, click the mouse button. Without moving the pointer, click again. Publisher redisplays the two pages side by side. On the Page Preview toolbar, click the Page Up button to return to page 1. Then Page Up click Close. On the page sorter at the bottom of the window, click page 2.
Then on the File menu, click Print. Important Because publications are usually carefully laid out before they are printed, it is unlikely that you will want to change settings such as the paper size and orientation in the Print dialog box.
Instead you should change them in the Format Publication task pane or in the Page Setup dialog box so that you can see the effects on your publication before you print it. If you have more than one printer available and you want to switch printers, click the Printer name arrow, and in the list, click the printer you want.
Under Page Range, click the Current Page option. Because you selected page 2 before displaying the Print dialog box, the Preview box now displays page 2 as it will look when printed. Under Copies, change the Number of copies setting to 2, and then click OK. Publisher prints two copies of the second page of the publication on the designated printer. Key Points 27 Tip When you print multiple copies of the entire publication, you can choose to have Publisher collate the copies print one entire set of pages before printing the next or print the publication on both sides of the paper.
CLOSE the Printing document without saving your changes, and if you are not continuing directly on to the next chapter, quit Publisher. You can specify fonts, colors, and layout options before creating the publication. You can store sets of personal and company information for Publisher to automatically enter in all the appropriate places in your publications.
Chapter at a Glance Work with text boxes, page 30 Work with shapes, page 52 Work with pre-designed visual elements, page 58 2 Creating Visual Interest In this chapter, you will learn to: Work with text boxes. Work with WordArt. Work with graphics. Work with shapes. Work with pre-designed visual elements. Knowing basic techniques for inserting and manipulating visual elements is the key to quickly assembling impressive publications.
The publications you create are most effective when you achieve the balance of text and graphics that best conveys your message. Some publications convey information through text and include visual elements only to catch the reader’s eye or to reinforce or illustrate a point. At the other end of the scale, some publications include almost no text and instead rely on visual elements to carry the message.
Then you will use WordArt to create fancy, stylized text for those occasions when regular formatting doesn’t quite meet your needs. Next, you will insert clip art graphics and pictures, add borders, and change the size, color, and position of the images.
You will draw, connect, and group shapes. Finally, you will insert ready-made design elements from the Design Gallery. The instructions in the exercises assume that you are working in a blank publication so that you can focus on the techniques you are learning.
However, you can easily adapt the instructions to any type of publication. When you create a publication by using Publisher, however, you enter each section of text in a text box. You can create text boxes or manipulate the text boxes that are part of a Publisher template.
In Publisher, the text in a text box is called a story. A story is any discrete block of text that occupies a single text box or a set of linked text boxes. It can be a single paragraph or multiple paragraphs.
Tip To copy a text box, hold down the Ctrl key while you drag it. You can drag the handles of the frame to change the size or shape of the box.
In this dialog box, you can also specify the following: The background color of the text box, whether it has a border, and the color of the border. When a text box is active, a green rotating handle is attached to its upper-middle handle. You can drag this handle to change the angle of the text box and the text within it. You can rotate the entire box by clicking Rotate Or Flip on the Arrange menu and then selecting one of the options.
You can vary the look of text by changing the character formatting: All text is displayed in a particular font consisting of alphabetic characters, numbers, and symbols that share a common design.
Almost every font comes in a range of font sizes, which are measured in points from the top of letters that have parts that stick up ascenders , such as h, to the bottom of letters that have parts that drop down descenders , such as p. Almost every font comes in a range of font styles. The most common are regular or plain , italic, bold, and bold italic. Fonts can be enhanced by applying font effects, such as underlining, small capital letters small caps , or shadows.
A palette of harmonious font colors is available, and you can also specify custom colors. You can alter the character spacing by pushing characters apart or squeezing them together. In this exercise, you will create a blank publication, add a text box, and then insert the contents of an existing Word document.
Tip If a publication is open, you can create a new blank publication by clicking the New button on the Standard toolbar. Publisher creates a blank publication of the selected size. Blue margin guides designate the margins of the publication, which by default are set to 1 inch on all sides. To the left is the Format Publication task pane, and docked on the left side of the window is the Objects toolbar.
Working with Text Boxes 33 Tip Throughout this chapter, we work with letter-size publications, but you can choose any size you want. You might want to try a different size for each exercise to see some of the available options. Close the Format Publication task pane. Move the cross-hair pointer over the blank page, and when the pointer is slightly to the right of the left margin guide and slightly below the top margin guide, hold down the mouse button, and drag to the right and down, without releasing the mouse button.
Notice as you drag that Publisher displays the exact coordinates of the upper-left corner the anchor point of the text box and its exact dimensions on the status bar. The anchor point coordinates are expressed in relation to the upper-left corner of the page. Text box anchor point Text box dimensions 6. Release the mouse button when the text box dimensions are 5. A blinking insertion point in the text box shows where any text you type will appear.
Without clicking anything else, on the Insert menu, click Text File. The Insert Text dialog box opens, displaying the contents of your Documents folder. Publisher inserts the contents of the document into the text box. Zoom Point to the frame around the text box, and when the pointer changes to a fourheaded arrow, drag the frame down and to the right, releasing the mouse button when the text box coordinates are 2.
Tip Publisher can display measurements in inches, centimeters, picas, points, or pixels. To change the unit of measure, click Options on the Tools menu, and then on the General tab of the Options dialog box, select the unit type you want in the Measurement Units list. Double-click the text box frame to open the Format Text Box dialog box. Working with Text Boxes 35 On the Colors and Lines tab, under Fill, click the Color arrow, and in the default color palette, click the orange square Accent 3.
On the Edit menu, click Select All to select all the text in the text box. On the Formatting toolbar, click the Font arrow, and then in the list, click Verdana.
If the font is too big, you can click the Decrease Font Size button. On the Formatting toolbar, click the Font Color arrow, and in the default color Font Color palette, click the white square Accent 5. Then click anywhere in the text box to release the selection. Tip To apply the color currently shown on the Font Color button, simply click the button not its arrow.
Drag the bottom handle of the text box frame upward, releasing the mouse button when the dimensions shown on the status bar are 5. On the Standard toolbar, click the Undo button, and then try dragging the handle again. Select the heading What Is Fourth Coffee? With the heading still selected, on the Format menu, click Font to open the Font dialog box. Working with Text Boxes 37 The Sample box shows the formatting applied to the selection. As you make changes to the settings in the dialog box, the sample changes to show how the selection will look if you click Apply or OK.
Clicking Apply implements the current settings without closing the dialog box. Click the Font style arrow, and in the list, click Bold. Then under Effects, select the Small caps check box, and click OK. You can click buttons on the formatting toolbar to change the font style of text, but to apply font effects, you have to use the Font dialog box.
If you want to apply several attributes to the same text, it is often quicker to open the dialog box and apply them all from there. Under Tracking, click the arrow of the left box, and in the list, click Very Loose.
Click outside the text box to release the selection and see the results. With WordArt, you can visually enhance text in ways that go far beyond changing a font or font effect, simply by choosing a style from a set of small thumbnail images arranged in a gallery. Tip For the best results, use WordArt to emphasize short phrases, such as Customer Service, or a single word, such as Welcome. Overusing WordArt can clutter your publication and draw attention away from your message. You add stylized text to a publication by clicking the WordArt button on the Objects toolbar.
You then select a style from the WordArt gallery, enter your text, and apply any additional formatting. Publisher inserts the text in your publication as a WordArt object that you can size and move like any other object. You can also change the shape of the object to stretch and form the letters of the text in various ways.
In this exercise, you will add a WordArt object to a publication and then modify the appearance of the text. On the Objects toolbar, click the Insert WordArt button. With the placeholder text selected, type Fourth Coffee, and then click OK.
The formatted text appears as an object in the center of the page, and Publisher displays the WordArt toolbar. Tip You can display the name of each button on the WordArt toolbar by pointing to it. The button names will give you some idea of the formatting you can apply to a WordArt object to get the effect you want.
If necessary, move the toolbar out of the way. Then move and resize the WordArt object until it spans the top of the page and is about 2 inches high. Tip Notice that the pointer position is always shown on the horizontal and vertical rulers. Troubleshooting If you click outside the WordArt object, it is no longer active, and the WordArt toolbar disappears.
Click the WordArt object once to reactivate it and display the toolbar. This dialog box resembles the Format Text Box dialog box shown earlier in this chapter. The Fill Effects dialog box opens. With Two colors selected under Colors on the Gradient tab, click the Color 1 arrow, and in the default palette, click the Purple box.
Then in the Color 2 list, click the Gray box. Under Shading styles, click Horizontal, and under Variants, click the lower-left option. Then click OK twice. Drag the yellow diamond handle to the left of the frame up until the dotted outline of the letters is aligned with about the half-inch mark on the vertical ruler. Tip The handle moves only after you release the mouse button, not while you drag it. The letters at the sides of the WordArt object stretch so that the triangle effect is less exaggerated.
Click away from the object to release the selection and see the results. Working with Graphics Publisher provides access to hundreds of professionally designed pieces of clip art—license-free graphics that often take the form of cartoons, sketches, or symbolic images, but can also include photographs, audio and video clips, and more sophisticated artwork.
In a publication, you can use clip art to illustrate a point you are making or as eye-pleasing accompaniments to text. To search for a clip art image, you display the Clip Art task pane and enter a keyword. You can add illustrations created and saved in other programs or scanned photographs and illustrations to your publications. We refer to these types of graphics as pictures. Like clip art, pictures can be used to make your publications more attractive and visually interesting.
However, pictures can also convey information in a way that words cannot. Here are some of the more common formats: BMP bitmap. Stores graphics as a series of dots, or pixels. Common for images that appear on Web pages because they can be compressed with no loss of information and groups of them can be animated.
GIFs work well for line drawings, pictures with blocks of solid color, and pictures with sharp boundaries between colors. GIFs store at most 8 bits per pixel, so they are limited to colors. A compressed format that works well for complex graphics such as scanned photographs.
Some information is lost in the compression process, but often the loss is imperceptible to the human eye. Color JPEG images store 24 bits per pixel, so they are capable of displaying more than 16 million colors. Grayscale JPEG images store 8 bits per pixel. Has the advantages of the GIF format but can store colors with 8, 24, or 48 bits per pixel and grayscales with 1, 2, 4, 8, or 16 bits per pixel.
WMF Windows Metafile. A bit vector graphic format commonly used in the s but largely eclipsed by more modern formats suited to both print and Web applications. With this useful tool, you can arrange clip art images, pictures, audio clips, and video clips that are stored in different locations. To add an image to the Clip Organizer: 1. At the bottom of the Clip Art task pane, click the Organize clips link. The Favorites – Microsoft Clip Organizer window opens. To place images in a collection other than the currently selected one, click the Add To button, and then in the Import To Collection dialog box, select or create the collection you want.
To add keywords to an image: 1. In the Favorites — Microsoft Clip Organizer window, point to the image, click the arrow that appears, and then click Edit Keywords. The Keywords dialog box opens. Your keywords are added to the Keywords For Current Clip list, which already contains any previously associated keywords.
Click OK K to close the Keywords dialog box. Working with Graphics 45 Positioning and Sizing a Graphic After you insert a graphic into a publication, you can move and size it just as you can any other object. You can also do the following: Rotate the graphic to any angle. The graphic itself is not altered—parts of it are simply not shown.
Depending on the resolution setting, you might lose some visual quality when you compress a picture. You choose the resolution you want for the pictures based on where or how the presentation will be viewed—for example, on the Web or printed. Modifying the Appearance of a Graphic When a graphic object is selected, Publisher displays the Picture toolbar. You can use the buttons on this toolbar to modify the appearance of the selected graphic in various ways, including the following: Change the color.
Change to shades of gray called grayscale , black and white, or muted shades of its original colors called washout. Adjust the contrast. Adjust the brightness. Change the color and style of the border. Make parts of the graphic transparent. In this exercise, you will insert and modify a clip art image, and then insert and crop a picture.
OPEN a blank publication. Picture Frame Tip If you are designing the layout of a publication and know you will want to insert some sort of graphic later, you can click Empty Picture Frame to insert a graphic placeholder.
The Clip Art task pane opens. In the Search for box at the top of the task pane, type birthday. Click the Search in arrow, and select the Everywhere check box. Then click Go. Thumbnails of clip art, photographs, movies, and sounds with the keyword birthday appear in the task pane. If you do not have an active Internet connection, you might not see all the clip art images shown here.
In that case, pick any clip art image to follow the steps in this exercise. Scroll the thumbnail list box, and point to any stylized drawing of a cake with candles.
Toward the bottom of the list box, click one of the one-color cake silhouettes. Publisher inserts the image into the publication and displays the Picture toolbar. With the clip art image still selected, on the Picture toolbar, click the Format Format Picture Picture button. The Format Picture dialog box opens.
If you selected a different image, you might want to choose different formatting options. Under Image control on the Picture tab, click the Recolor button. Troubleshooting If you chose a more-complex graphic than the one shown in the example, you might not be able to recolor it. In the Recolor Picture dialog box, click the Color arrow, and in the default color palette, click the Purple box. Then under Line, click the Color arrow, and click the Purple box.
Then click the Width box.