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Page Layout b. Print Layout c. Synchronous Scrolling d. ScreenTips 3. When you split a window, the window is divided into how many panes? Which of the following is the intersection of a row and column? Which of the following starts off with Save, Undo, and Redo and can be customized to contain the commands you use most frequently? A worksheet b. The Help window c. The Quick Access Toolbar d.

The ribbon 6. How many worksheets does a new Excel workbook open with? The Quick Access Toolbar appears on the right side of the title bar, above the ribbon. The columns in a worksheet are identified by numbers. The active cell in a worksheet is outlined by a bold rectangle. Page Layout view is useful when preparing your data for printing. Click the File tab. This is your instant access to Backstage view.

Click several of the commands in Backstage view that are shown on the navigation bar in the left pane. Click the Return to document arrow in the upper-left corner to return to the workbook. Move the mouse pointer over the ribbon, reading the various ScreenTips that appear as the pointer rests over individual ribbon elements. On the Home tab, in the Font group, click the Font arrow.

Note that the first font at the top of the font list is displayed. Click the arrow again to hide the list. Click the Font arrow again and then choose Times New Roman. Note the corresponding change in font on the Font list. Move the pointer to the Quick Access Toolbar and click the Undo button. Note that your font returns to the default font, usually Calibri.

Click the Insert tab. Move the pointer over the ribbon and examine it while reading the ScreenTips. Once again, point to the ribbon and examine its features.

Click the File tab again to display Backstage view. Click the Close command at the bottom of the left pane to close the workbook. Project Navigating a List Fabrikam, Inc. You need to know how large the list is. Click cell B6. CLOSE the workbook. The Home tab, shown in Figure , contains the com- mands that people use the most when creating Excel documents. Having commands visible on the work surface enables you to see at a glance most tasks you want to perform. Each tab contains groups of commands related to specific tasks or functions.

This indicates that in addition to the default task, other options are available for the task. Similarly, some of the groups have Dialog Box Launchers associated with them. Clicking these displays additional commands not shown on the ribbon. In Figure , the Clipboard, Font, Alignment, and Number groups have associated dialog boxes or task panes, whereas Styles, Cells, and Editing do not.

You can open a new, blank work- book when you launch Excel or by using the File tab to access Backstage view. You can open an existing Excel workbook, enter new or additional data, and save the file with a new name, thus creating a new workbook.

You can also use a template to create a new workbook. A template is a model that has already been set up to display certain kinds of data, such as sales reports, invoices, and so on.

Creating a Workbook from Scratch To create a new workbook, launch Excel and select a blank workbook or another type of template. If you are working in Excel and want to begin a new workbook, click the File tab, click New, and then click Blank workbook. Worksheets often include text that describes the content of the work- sheet.

In this exercise, you create two Excel workbooks: one with a company address and one with a quick phone message. Excel gives you options for starting a blank workbook, taking a tour, or using templates see Figure Figure Available options after Excel is launched 1. If you have just launched Excel, Book1 — Excel appears in the title bar at the top of the window.

A blank workbook opens with A1 as the active cell. In cell A1, type Fabrikam Inc. This entry is the primary title for the worksheet. Note that as you type, the text appears in the cell and in the formula bar see Figure Formula bar Active cell 3.

Press Enter. The text is entered into cell A1, but appears as if it flows into cell B1. In cell A2, type Fourth Street and then press Enter. Sometimes you need a quick work area to complete another task while you are in the middle of a workbook.

You can open another workbook as a scratch area. Click the File tab, and in the left pane, click New. The different templates available appear refer to Figure In the Backstage view, click Blank workbook. A second Excel workbook opens and Book2 appears in the title bar. In cell A1, type Phone Calls and then press Enter. Click the File tab to open Backstage view. In the left pane, click Close to close the Phone Calls workbook.

You must first identify where the doc- ument is to be saved. The remainder of the Save process is the same, regardless of the location or storage device. Naming and Saving a Workbook When you save a file for the first time, you are asked two important questions: Where do you want to save the file?

What name will you give to the file? In this lesson, you practice answering these questions for two different files. By default in all Office applications, documents are saved to the Documents folder or to your OneDrive, depending on settings specified during the program installation. USE the workbook from the previous exercise. In the left pane, click Save As to display the save options.

Figure Save As dialog box 3. In the navigation pane on the left, in the Save As dialog box, click Desktop. The Desktop becomes the new destination of your saved file. In the Save As dialog box, click New folder. A folder icon appears with the words New folder selected. Type Excel Lesson 2 and then press Enter. Click the Open button. In the File name box, type 02 Fabrikam Address Solution. Click the Save button. LEAVE the workbook open to use in the next exercise. Take Note Save your workbook often and especially before opening another workbook, printing, or after you enter information.

Saving to Your OneDrive OneDrive is a cloud-based application that allows you to store and sync your files so you can re- trieve them anywhere and share them with other people if desired.

OneDrive is also a great place to store backup files of important documents. OneDrive comes with recent versions of Windows and Microsoft Office. A free desktop app is also available for mobile devices. This exercise assumes you already have access to OneDrive.

Click the File tab and then click Save As. In the Backstage view, under Save As, click your OneDrive account, and then click a folder location in the right pane.

Click the New folder button in the Save As dialog box. In the New folder text box, type Excel Lesson 2 to save a folder for this lesson on your OneDrive and then press Enter. Double-click the Excel Lesson 2 icon to move to that folder. Keep the file with the same name or type 02 Fabrikam Address Solution in the File name box , and then click the Save button. Saving a Workbook Under a Different Name You can rename an existing workbook to create a new workbook.

For example, when you have multiple offices, you can save a file with a new name and use it to enter data for another office. You can also use an existing workbook as a template to create new workbooks. In this exercise, you learn how to use the Save As dialog box to implement either of these options. Click the File tab, and in the left pane, click Save As. The Backstage view shows that the Current Folder in the right pane is Excel Lesson 2 on your OneDrive, because it was the folder that was last used to save a workbook.

Working with Microsoft Excel 17 4. Click This PC to return to the drive you used before. In the right pane, click Excel Lesson 2. Click Save. You created a new workbook by saving an existing workbook with a new name. Click the File tab, click Save As in the left pane, and then click Browse. In the Save as type box, click the drop-down arrow and then choose Excel Template. Take Note Templates are automatically saved in another location so they can be opened with the File, New option.

Creating a template to use for each new workbook based on the example file eliminates the possi- bility that you might lose data because you might overwrite a file after you enter new data.

When you exit, you are prompted to save the file with a new name. However, if some of your users do not have the latest version or use other applications, they might not be able to open your file.

You can save a copy of an Excel workbook with the. The program symbol displayed with the filenames is different, but it is a good idea to give the earlier edition file a different name. At the bottom of the left pane, click Open Other Workbooks. In the list of recent files in the right pane, click 02 Fabrikam Broad Address Solution. First check for compatibility issues. Read the information in the Compatibility Checker dialog box and then click OK.

The Backstage view shows the different file types see Figure Figure Change File Type options in Backstage view 6. Click Excel Workbook and then click Save As. In the File name box, click before Solution, type , and then click Save. Click the File tab and then click Open. The right pane in Backstage view shows the last set of documents that have been saved. Click 02 Fabrikam Broad Address Solution. The file formats that are listed as options in the Save As dialog box or on the Export tab depend on what type of file format the application supports.

When you save a file in another file format, some of the formatting, data, and features might be lost. USE the 02 Fabrikam Broad Address Solution workbook from the previous exercise or type your name and address in a new workbook.

Click the File tab, and then click the Export button. Click the Change File Type button. Excel explains the different file types refer to Figure Figure shows the reasons for using this format. In the left navigation pane, click Desktop. Double-click Excel Lesson 2 to move to that folder. Click Publish. Take Note Adobe PDF Portable Documents Format ensures that your printed or viewed file retains the formatting that you intended, but the file cannot be easily changed.

All of these options are available from the Save as type drop-down list or the Export tab. You can also copy and paste information from another worksheet or from other programs. Copy takes the information from one location and duplicates it. You use Paste to put this information into another location. To enter data in a cell in a worksheet, you must make the desired cell active and then type the data. To move to the next column after text is entered, press Tab.

Continue to press Tab to go to the next column. Entering Basic Data in a Worksheet When you finish typing the entries in a row, press Enter to move to the beginning of the next row. You can also use the arrow keys to move to an adjacent cell or click on any cell to make that cell active.

Press Enter to accept the entry and move down one row. In the following exercise, you create a list of people working in the office. Click cell A1, type Fabrikam Inc. Notice that the active cell moves to the next row, to cell A2. In cell A2, type Employee List and then press Enter. Click cell A4, type Name, and then press Tab. Notice that the active cell moves to the next column, to cell B4. Troubleshooting If you type the wrong data, you can click the cell and retype the entry.

In the following sec- tions, you see how to edit text. Type Extension and then press Enter. Notice that the active cell moves to the first cell in the next row. Type Richard Carey and then press Tab. Type and then press Enter.

Click cell A5 and notice that the complete entry for Richard Carey appears in the formula bar. Click cell A6, type David Ortiz, and then press Enter.

Type Kim Akers and then press Enter. Type Nicole Caron and then press Enter. Your file should look like Figure LEAVE the workbook open for the next lesson. Take Note Text is stored in only one cell, even when it appears to extend into adjacent cells. If an entry is longer than the cell width and the next cell contains data, the entry appears in truncated form.

To edit the data, you need to go to the cell where the text starts and not to the adjacent cells. Changing the Column Width In Excel, column width is established based on the existing data. Use the 02 Fabrikam Employees Solution file from the previous exercise. Move the mouse pointer between columns A and B, to the column markers at the top of the worksheet see Figure The mouse pointer changes to a double-headed arrow.

Double-click the column marker between A and B. The width of the column changes to the widest entry in column A. Take Note To change the column width manually, point to the column marker between columns A and B and drag the pointer left or right instead of double-clicking.

Drag the double-headed arrow mouse pointer between columns B and C until the ScreenTip shows Width: 20 pixels or something close to this amount see Figure , and then release the mouse button.

Figure When you drag the dou- ble-headed arrow pointer, the ScreenTip shows the column width. This overwrites your previous version without the column width change. However, when you type in the next cell, the overflow text does not display.

The text is still there. It is often easier to proof your work if you have the column widths match the longest text entries. You can double-click on the column markers to automatically adjust to the widest entry or drag the column marker to adjust the column width to your desired width. To edit information in a worksheet, you can make changes directly in the cell or edit the contents of a cell in the formula bar, located between the ribbon and the worksheet. When you enter data in a cell, the text or numbers appear in the cell and in the formula bar.

You can also enter data directly in the formula bar. Selecting text means that you highlight the text that is to be changed. You can also double-click in a cell to position the insertion point for editing. OPEN a blank workbook. Click cell A1, type Fabrikam, and then press Enter. The insertion point moves to cell A2 and nothing appears in the formula bar.

Click cell A1. Notice that the formula bar displays Fabrikam see Figure Figure Active cell and formu- la bar displaying the Formula bar same information Active cell 3. Click after Fabrikam in the formula bar, type a space, type Incorporated, and then press Tab. The insertion point moves to cell B1 and nothing appears in the formula bar see Figure Figure Although it looks like text is in B1, it is actually extended text from A1.

Nothing shows in the formula bar. Click cell A1 and in the formula bar, double-click on Incorporated to select it. Type Inc. Type Sales and then press Enter. Click cell A2 and then click after Sales in the formula bar. Press Home. The insertion point moves to the beginning of the formula bar. Working with Microsoft Excel 23 Take Note While you are editing in the formula bar, you can press Home to move to the beginning, End to move to the end, or the left or right arrow keys to move one character at a time.

Press Delete to delete characters after the insertion point. Press Backspace to delete characters before the insertion point. Type Monthly and then press the spacebar.

In cell A3, type January and then press Enter. Click cell A3, type February, and then press Enter. Click cell A3 and then press Delete. The entry in A3 is removed. Above row 1 and to the left of column A, click the Select All button. All cells on the worksheet are selected.

Press Delete. All entries are removed. The previous entry will be restored. You can edit a cell by double-clicking the cell and then typing the replacement text in the cell. Or, you can click the cell and then click in the formula bar. Use the Home key on your keyboard to move the insertion point to the beginning of the cell, and use the End key to move the insertion point to the end of the cell. You can add new characters at the location of the insertion point.

To select multiple characters while in Edit mode, press Shift while you press the arrow keys. You also can use the mouse to select characters while you are editing a cell. Just click and drag the mouse pointer over the characters that you want to select. This deletes what is in the cell rather than the cell itself. To erase the contents of more than one cell, select all the cells that you want to erase and on your keyboard, press Delete. In cell A1, type 1 and then press Enter.

Type 2 and then press Enter. Type 3 and then press Enter. Type 4 and then press Enter. Highlight cells A1 through A4 containing the numbers 1 through 4. All the cells are erased. On the Quick Access Toolbar, click the Undo button to restore the cell entries. The value and format are placed into the cell.

Click cell B5 and then press Delete. Type without the dollar sign and comma and then press Enter. Although the original entry is gone, the cell retains the previous format when you press Delete.

Click cell B5 and on the Home tab, in the Editing group, click Clear. Click Clear Formats. Cell B5 displays without the dollar sign and comma.

 
 

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